Ideally, the process should begin once the offer is signed and confirmation is received. The notice period is usually 15 days so preparation can begin at that time.
15 days before :
-Inform the department concerned and the reception of the new hire.
-Reserve time slots in the speakers’ agendas
-Planning of physical arrangements to have a free office
-Preparation of a computer with access and appropriate software
-Provide a landline phone with extension number and a cell phone (if necessary).
-preparation of business cards with the above mentioned numbers
-Determine who will be “in charge” of the new employee and his/her training.
-Implementation of the training plan
-Determine the objectives
-Create a list of contacts
-Validate if you need an access/parking card
1 day before :
-Make sure everything is in place
-Prepare the employee file with the documents to be signed and completed upon entry into service.
-Validate that the training plan has been completed and that the supervisors are available.
-Plan a visit to the office and/or site to meet with colleagues and direct stakeholders.
-Lunch planning to welcome the new employee
Once in service, ensure regular follow-up with the new employee to obtain feedback and adjust as required.
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